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REFUNDS AND ACCOUNT ADJUSTMENTS

If a student decides to add or drop courses, withdraw from school, or delete other contracted services, an official Change of Registration form must be processed. This may be handled by filing the Change of Registration form in or using the. If a student plans to withdraw from University housing (i.e., cancel the room and meal plan contract), proper notification must also be provided to .

If a student does not provide proper notification to the University, financial obligations will remain binding, regardless of whether classes were attended or whether or not any of the contracted services were utilized.

Refunds or additional charges for courses are posted to a student’s account when the official change of registration form is received and processed or the transaction is completed using Banner. Charges for added courses are made at the full quarter’s rate, regardless of when the course is added.

In the event that enrollment changes result in a refund, tuition will be refunded according to the schedule that follows. In most cases, all eligible refunds, including overpayments, will be remitted to the student. If there is an owing balance on the account or a past-due balance on a campus-based loan program, such as the SPU Institutional, Federal Perkins, and Federal Nursing Student Loan programs, the refund will first be applied against the owing balance. Any questions regarding tuition refunds should be directed to Student Financial Services. [Back to top]

Note: A week is defined as five business days beginning on the first day of

each quarter. Specific dates for refunds are available on the academic calendar.

Effect on Financial Aid
Dropping courses may affect a student’s current and continued eligibility for financial aid. Please refer to the section under Financial Aid. It is recommended that students discuss the impact of dropping below 12 credits with their prior to completing the drop or withdrawal process. [Back to top]

Complete Withdrawal
If, during a quarter, a student who receives financial aid completely withdraws from the University, the tuition refund is calculated as described above.

However, if the student received, or was entitled to receive, any federal (Title IV) funds, the return of the Title IV funds will be calculated by determining the percentage earned and applying this percentage to the total amount of Title IV assistance disbursed (and that could have been disbursed) to the student for the period of enrollment as of the student’s withdrawal date. The percentage of Title IV funds earned is equal to the percentage of the period of enrollment that the student completed as of the withdrawal date if it occurs on or before the completion of 60 percent of the period of enrollment. The percentage of Title IV funds that have not been earned by the student is determined by taking the complement of the percentage of Title IV funds earned. The unearned Title IV funds will be returned to financial aid sources based on federal guidelines in the following order: unsubsidized federal Stafford loan; subsidized federal Stafford loan; federal Perkins loan; federal PLUS loan; federal Pell grants; federal SEOG; other Title IV Aid programs, such as a TEACH Grant; other federal, state, private, or institutional aid; the student. [Back to top]

Drop in Credits
If a student who receives financial aid drops courses to below a 12-credit load during a given quarter, a reassessment of the financial aid award may be made for that quarter. This may affect the amount actually credited to the student account. Contact a for further information.

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