REFUNDS AND ACCOUNT ADJUSTMENTS
If a student decides to add or drop courses, withdraw from school,
or delete other contracted services, an official Change of Registration form
must be processed. This may be handled by filing the Change
of Registration form in or using the. If a
student plans to withdraw from University housing (i.e., cancel the
room and meal plan contract), proper notification must also be
provided to .
If a student does not provide proper notification to the
University, financial obligations
will remain binding, regardless of whether classes were
attended or whether or not any of the contracted services were
utilized.
Refunds or additional charges for courses are posted to a
student’s account when the official change of registration form is
received and processed or the transaction is completed using
Banner. Charges for added courses are made at the full quarter’s
rate, regardless of when the course is added.
In the event that enrollment changes result in a refund, tuition
will be refunded according to the schedule that follows. In most cases, all eligible
refunds, including overpayments, will be remitted to the student.
If there is an owing balance on the account or a past-due balance on a campus-based loan program, such as the SPU Institutional, Federal Perkins, and Federal Nursing Student Loan programs, the refund will first be
applied against the owing balance. Any questions regarding tuition
refunds should be directed to Student Financial Services. [Back to top]
Schedule of Tuition Refunds for Day and Evening Classes |
First week of the quarter |
100% |
Second week of the quarter |
75% |
Third week of the quarter |
50% |
Fourth and fifth weeks of the quarter |
25% |
Sixth and following weeks of the quarter |
-0- |
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Note: A week is defined as five business days beginning on the first day
of
each quarter. Specific dates for refunds are available on the academic calendar.
Tuition Refunds and Adjustments |
Example One |
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A student who was originally enrolled for 15 credits drops one 3-credit course the third week of class. There is no tuition adjustment, since the fee for 12 credits is the same as for 15. |
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Example Two |
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A student who was originally enrolled for 13 credits drops one 3-credit course the second week of class. The refund is as follows: |
|
Full tuition (13 credits) |
$11,700 |
|
Tuition for 10 credits ($975 x 10) |
$9,750 |
|
Difference |
$1,950 |
|
75 percent refund |
$1,462.50 |
|
Tuition due on dropped course |
$487.50 |
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Example Three |
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Assume the above student drops a 5-credit course the second week of class. The refund is as follows: |
|
Full tuition (13 credits) |
$11,700 |
|
Tuition for 8 credits ($975 x 8) |
$7,800 |
|
Difference |
$3,900 |
|
75 percent refund |
$2,925 |
|
Tuition due on dropped course |
$975 |
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Example Four |
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A student who was originally enrolled for 11 credits drops 2 credits and at the same time adds 3 credits during the second week of class. The result is as follows: |
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Old level: 11 credits ($929 x 11) |
$10,725 |
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New level:12 credits |
$11,700 |
|
Additional due |
$975 |
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Example Five |
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A student completely withdraws from all courses in the second week: |
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(Full tuition 13 credits) |
$11,700 |
|
75 percent refund |
$8,775 |
|
Student owes |
$2,925 |
Effect on Financial Aid
Dropping courses may affect a student’s current and continued
eligibility for financial aid. Please refer to the section under Financial Aid. It is recommended that students
discuss the impact of dropping below 12 credits with their prior to completing the drop or
withdrawal process. [Back to top]
Complete Withdrawal
If, during a quarter, a student who receives financial aid completely
withdraws from the University, the tuition refund is calculated as
described above.
However, if the student received, or was entitled
to receive, any federal (Title IV) funds, the return of the Title IV funds will be
calculated by determining the percentage earned and applying this
percentage to the total amount of Title IV assistance disbursed (and
that could have been disbursed) to the student for the period of
enrollment as of the student’s withdrawal date. The percentage of
Title IV funds earned is equal to the percentage of the period of
enrollment that the student completed as of the withdrawal date if it occurs on or before the completion of 60 percent of the period of
enrollment. The percentage of Title IV funds that have not been
earned by the student is determined by taking the complement of
the percentage of Title IV funds earned. The unearned Title IV funds
will be returned to financial aid sources based on federal guidelines
in the following order: unsubsidized federal Stafford loan; subsidized
federal Stafford loan; federal Perkins loan; federal PLUS loan;
federal Pell grants; federal SEOG; other Title IV Aid programs, such as a TEACH Grant; other
federal, state, private, or institutional aid; the student. [Back to top]
Drop in Credits
If a student who receives financial aid drops courses to below a 12-credit load during a given quarter, a reassessment of the financial
aid award may be made for that quarter. This may affect the
amount actually credited to the student account. Contact a for further information.
Room and Meal Plan Refunds |
Room Deposit Refunds |
New Students |
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New students who cancel their housing applications by the following dates will receive a refund of their housing deposit: |
Autumn Quarter |
By June 30, 2014 |
Winter Quarter |
By December 10, 2014 |
Spring Quarter |
By March 19, 2015 |
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Continuing Students |
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Continuing students who contract for Autumn Quarter housing during the spring sign-up process will forfeit their deposit if they cancel any time after reserving housing. For Winter and Spring quarters, continuing students must cancel their contract by the following dates to receive a refund of their housing deposit: |
Winter Quarter |
By December 1, 2014 |
Spring Quarter |
By March 9, 2015 |
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Room and Meal Plan Refund Schedule |
Students who withdraw from University housing after the beginning of the contract period will forfeit their room deposit and will receive a refund of their room and meal plan charges based on the date they sign their checkout form, according to the following schedule: |
First week of the quarter* |
90% |
Second week of the quarter |
75% |
Third week of the quarter |
50% |
Fourth and fifth weeks of the quarter |
25% |
Sixth week of the quarter and following |
0% |
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*The first week of the quarter begins the day residence halls officially open
and ends the Monday after the first day of classes. Each successive week
runs Tuesday through Monday.
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